Ingenious Holdings is recruiting on behalf of our client for a National Rental Administrator with strong experience in fleet, rental, contract administration and finance/accounts.

Position Overview:

The National Rental Administrator will be responsible for the accurate and efficient administration of the rental portfolio, ensuring that rental contracts, invoicing, financial reconciliations, fleet-related transactions, and supporting documentation are properly processed and maintained.

Key Responsibilities: 

• Administer and process rental and fleet contracts, ensuring all agreements, amendments, and supporting documentation are accurately captured and maintained.
• Manage the end-to-end administration of rental agreements, including contract changes, extensions, terminations, and related documentation.
• Process customer invoicing, credit notes, and adjustments, ensuring billing is accurate and aligned with contractual agreements.
• Perform fleet clearing account reconciliations, investigate discrepancies, and ensure outstanding items are resolved.
• Assist with the preparation and maintenance of financial reports and rental-related reports for management.
• Perform and maintain depreciation and interest calculations in line with the relevant rental and asset requirements.
• Administer service and maintenance contracts, ensuring contract information, dates, costs, and supporting documentation are accurately maintained.
• Capture and maintain accurate fleet, customer, contract, and financial information on the relevant systems.
• Monitor rental contracts and identify expiring, outstanding, or irregular contracts and transactions, escalating issues where necessary.
• Liaise with internal departments, customers, suppliers, and relevant stakeholders to resolve contract, billing, fleet and financial queries.
• Ensure all rental administration is completed accurately, timeously, and in accordance with company procedures and controls.
• Prepare and maintain Excel-based schedules, reconciliations, and reports, ensuring data integrity and accuracy.
• Assist with month-end processes, reconciliations, and other finance-related administration as required.
• Maintain accurate records and ensure all documentation is properly filed and readily available for audit and reporting purposes.
• Provide general administrative support to the rental and fleet function as required.

Minimum Requirements: 

• Grade 12 / Matric
• Minimum 2 years' relevant experience
• Experience within a fleet, rental, leasing, automotive, or asset finance environment
• Strong contract administration and financial administration experience
• Experience with reconciliations and invoicing
• Strong Microsoft Excel and MS Office skills
• Valid Driver's Licence

Advantageous 

Experience with Kerridge, Fleet Kompact or similar fleet/rental management systems will be advantageous.

Ideal Candidate Backgroud

We are particularly interested in candidates who have worked within:

Fleet Management | Vehicle Rental & Leasing | Automotive Finance | Asset Finance | Contract Administration | Equipment Finance

APPLY NOW

If you have a strong combination of fleet, contracts, and finance/accounts experience and are looking for your next career opportunity in Johannesburg, we would like to hear from you.